Six steps to effective corporate fleet risk management
Step 1 – Status Audit
Should you wish to undertake in a full Corporate Risk Management programme, one of our expert risk consultants will provide an in-depth, onsite assessment of your fleet in the form of an onsite audit. The resulting report will outline immediate action points to reduce ‘driving-at-work’ risk and a costed action plan to ensure you have a clear view of the way forward.
In summary, the report will include:
• Roles and responsibilities of directors and managers
• Duty of care, legal, moral, reputation and commercial considerations
• Tabulated, easy-to-use management action plans
• Overview of current motor vehicle incident data (where available)
• Risk assessment in relation to drivers, locations and work task (where appropriate)
• Setting objectives for improvement and potential economic benefits
• Proposed prioritised solutions and associated management actions
• Cost estimate of compliance
An XL Catlin Fleet consultant will visit you to discuss the report findings and agree the way forward.
Step 2: Policy
By law, a firm's health and safety policy must cover all aspects of work, including driving, and all details must be written down if the firm employs five or more people. Points included in the policy include responsibility, organisation and structure, systems and monitoring.
To help our policyholders we have developed Fleetsafe, an easy to use driving at work policy and driver handbook template.
Only XL Catlin policyholders can access Catlin Fleetsafe.
Step 3: Assess
XLCatlinFleet.com will direct you to a set of online risk assessments tools to ensure all information is as accurate as possible (offline versions are also available). As a result, we are able to recommend a range of cost-effective solutions for different drivers.
Step 4: Train - Implementation phase
Once the risk assessment has been completed, an XL Catlin Fleet consultant will agree a training programme with you, if required, and help manage the process. XL Catlin Fleet offers a vast range of training programmes.
Step 5: Maintaining documentary evidence
It is vital that all assessments and resulting training are recorded, and this is where the unique XL Catlin Fleet management information system comes into its own. The system, known as PACE, records all individual records to ensure that our policyholders are able to monitor their compliance with health and safety regulations. We provide full training to ensure users maximise the benefits of this facility.
Step 6: The Review
XL Catlin Fleet consultants work with firms on an ongoing basis to confirm real progress on risk management is achieved. A formal review can be provided from nine to 12 months from the date of initial assessment and further advice is always available if required. However it is imperative that all clients learn to review their own progress, regardless of Catlin Fleet involvement.